Over the past six decades, we’ve built the Kiely Family of Companies to focus on customer success and design-build capabilities. We rely on a culture of teamwork, technological innovation and high ethical standards to deliver successful solutions to our customers.

The Kiely Family of Companies, established in 1952 by John F. Kiely Sr., contributes to something far greater than itself, as each company’s unique capabilities enhance the others, making us greater than the sum of our parts.

ENR 500 and 600 ranked for engineering and construction, KIELY serves the needs of our customers, offering a diversified list of services, such as full-service engineering, utility construction, heavy highway, hot mix asphalt production, equipment sales and leasing, recycling services, and residential and commercial building, leasing, and maintenance.

Kiely serves a purpose much larger than any individual, project, or entity. We refer to our employees as team members because together we empower, partner, and advance. Our team members are an elite group of behind-the-scenes professionals who embody Kiely’s core values.

POSITION SUMMARY:  The Kiely Family of Companies is looking for a Project Administrator who will be assisting field operations with daily scheduling and day to day tasks including importing and receiving construction work to be performed.

• Initial Contact for Work requested by customer.
• Assist with crew scheduling for our daily work, requiring interaction with local construction supervisors.
• Utilize State One-Call Damage Prevention systems in coordination with construction supervisors and scheduling to ensure safe and compliant excavation practices.
• Daily Data Import of Work to be performed into our tracking/scheduling/billing system and clean coding for payroll and billing to customer.
• Print Customer Construction Orders as received daily and match with supporting documents for supervisors to preview and schedule.
• Review physical orders received daily and update tracking system as required.
• Review daily Cost Code Schedule and update tracking system to correct as needed.
• Communicate with regulatory agencies regarding street opening permits.
• Assist with Traffic control as required, including coordination with Local/State Agencies & flagging services.
• Make copies of job plans and updates.
• Files and retrieves documents, records and reports.
• Communicate with internal teams when needed.
• Communicate with external customers and retrieve as-built documents/billing for their damage claims.
• Review and distribute physical documents to local construction supervisors and customers.
• Scan completed work documents (As-Builts) for archive and retrieval (Mains, Services, Restoration).
• Assist with on-site office management tasks and ordering office supplies.

Competencies

• The ideal candidate will have a minimum of 1 to 2 years’ experience
• Excellent written and verbal communication skills, time management and organizational skills are required
• Problem Solving/Analysis; ability to research and analyze various types of data
• Demonstrated strong time management, organization, and communication skills
• Fluent in Microsoft Office 365 suite, include Teams and Sharepoint
• Ability to work independently as well as in a team-oriented, collaborative environment

Equal Opportunity Employer, M/F/D/V

The Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field—or you’re ready to work hard and get there—we want to hear from you.