ABOUT THE COMPANY:

Over the past six decades, we’ve built the Kiely Family of Companies to focus on customer success and design-build capabilities.  We rely on a culture of teamwork, technological innovation, and high ethical standards to deliver successful solutions to our customers.

The Kiely Family of Companies, established in 1952 by John F. Kiely Sr., contributes to something far greater than itself, as each company’s unique capabilities enhance the others, making us greater than the sum of our parts.

ENR 500 and 600 ranked for engineering and construction, KIELY serves the needs of our customers, offering a diversified list of services, such as full-service engineering, utility construction, heavy highway, hot mix asphalt production, equipment sales and leasing, recycling services, and residential and commercial building, leasing, and maintenance.

Kiely serves a purpose much larger than any individual, project, or entity.  We refer to our employees as team members because together we empower, partner, and advance.  Our team members are an elite group of behind-the-scenes professionals who embody Kiely’s core values.

The Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates.  Whether you come equipped with years of experience, or you’re ready to work hard and get there—we want to hear from you.   The Kiely Family of Companies serves a purpose that’s bigger than any person, project, or company.  We are looking for an Administrative Assistant to work in a fast-paced environment with our Health & Safety Team in our Long Branch, NJ office.  The ideal candidate will have experience with all aspects of administrative assistant responsibilities and excellent communication skills.

The Kiely Family of Companies serves a purpose that’s bigger than any person, project, or company. This role will be required to interact with all levels of the organization and provide excellent customer support. 

Essential Job Duties:

• Gather all required documentation for driver qualification files.
• Manage contractor databases and input documentation.
• Maintain files per DOT requirements.
• Review, scan, and send files to appropriate Team Members, as well as external organizations and clients.
• Assist with scheduling of training, organizing and maintaining training, auditing, and QA/QC electronic and hard copy files.
• Assist with preparation of training and other materials (copies, handbooks, manuals, rosters, etc.)
• Assist with Apprenticeship Program – handle follow-ups, communication with outside agencies, reporting of progress.
• Manage accident/damage reports and DOT inspections and coordinate follow-up actions with Management.
• Assist with all customer calls.
• Prepare and modify documents, weekly reports, training manuals/handbooks.
• Office administrative responsibilities such as managing files and records, designing forms and other office tasks.
• Communicate with internal teams, as needed.
• Order office supplies.

Skills/Qualifications:

• High School diploma, or equivalent required.
• Minimum of 1 to 2 years’ experience.
• Proficient knowledge of MS Office.
• Knowledge of NJ and Federal DOT regulations and familiarity with proper documentation.
• Prior experience with scheduling, coordinating, and preparing documents/reports in an education and/or training capacity.
• Excellent written and verbal communication skills, time management, organizational, filing, and recordkeeping skills are required.
• Problem Solving/Analysis; ability to research and analyze various types of data.
• Ability to work independently as well as in a team-oriented, collaborative environment.

Travel

In this position, you will be traveling 5% of the time in and around the tri-state area.

Physical Demands

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. While performing the duties of this job, the team member may be required to present data to management, agencies and/or clients. In order to gain a better understanding of the type of jobs and/or roles performed by Kiely employees, the team member may also be required to visit/perform inspections of job sites.  The team member will be accompanied by another member of the Department during site visits.  

Position Type/Expected Hours of Work

Monday -Friday, 7:30 am to 4 pm and as required to meet project deadlines.    

Position offers competitive pay, benefits, paid vacation, and health/dental insurance.

Equal Opportunity Employer, M/F/D/V

The Kiely Family of Companies is a growing and dynamic company actively seeking applications and resumes from exceptional candidates. Whether you come equipped with years of experience in the underground utility field—or you’re ready to work hard and get there—we want to hear from you.