The Kiely Family of Companies is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

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Payroll Associate
Job Code:2020-PRO STF-19
FT/PT Status:
Location:Tinton Falls, NJ
Company:Kiely Family of Companies


Job Title:                   Payroll Associate

Date:                           July 7, 2020

Department:              Accounting

Job Reports To:        Payroll Manager


Under the general direction of the Payroll Manager, the Payroll Associate compiles, audits or confirms and records employee time, payroll related data to deliver weekly paychecks.

Essential Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.   

  1. Review, research and edit data from weekly union timesheet entries in HCSS for import to Sage 300CRE.
  2. Contact various department supervisors for any missing time, questions on time entries, and union team member inquiries.
  3. Check, validate and ensures timesheet accuracy.
  4. Process weekly union payroll direct deposit.
  5. Enter, verify, and upload 401k amounts.
  6. Performs employment verifications as requested.
  7. Performs filing and scanning.
  8. Uses computer and various software programs to input, maintain, research and retrieve information.
  9. Prepares and execute payroll cash actions and bank file uploads.
  10. Participates in changes to the Payroll computer system by assisting the Payroll Manager with testing and rule/validation table changes.
  11. Provides support to department staff regarding Union payroll and related processes.
  12. Coordinates workload of the Kiely Construction Union payroll weekly payroll process.
  13. Tracks and maintains spreadsheet and written documentation regarding disability and related payments to NJ union team members.
  14. Provides back up to payroll department team members as needed
  15. Performs other duties as assigned.  Participates in system upgrades, improvements and projects.



  1. Financial Management
  2. Time Management
  3. Ethical Conduct
  4. Flexibility
  5. Strong attention to detail and desire to secure accurate factual data.
  6. Knowledge of Sage CRE 300 and HCSS a plus.
  7. Knowledge of MS Office Excel, Word, Outlook a must.
  8. Strong organization and communication skills
  9. Analytical and problem solving


Required Education and Experience

High school diploma

Two years’ experience in the accounting field


Preferred Education and Experience

Associate’s degree


Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

 This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

 Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m.


No travel is expected for this position.

Additional Eligibility Qualifications

 None required for this position

 Kiely Family of Companies is an equal opportunity, M / F / D / V employer.